Features

Complete Auction
Management Platform

From consignment to collection - manage inventory, run live auctions, accept payments, pay out suppliers, and sync to Xero. Built for South African auction houses.

Inventory

Complete Inventory Management

Track every item from the moment it arrives until it's sold and collected. Photos, descriptions, reserve prices, and lot numbers all in one place.

  • Multiple photos per item with cloud storage
  • Lot numbers, reserve prices, and categories
  • AI-powered description generation
  • Low stock alerts and status tracking
  • Bulk CSV import for fast data entry
  • Barcode labels for easy identification
10K+
Items tracked
50K+
Photos stored
100%
Cloud backed
Instant
Search
Cape Town Antiques
152 lots - R2.4M total
Active
Estate Collection
89 lots - R890K total
Upcoming
Art & Collectibles
234 lots - R5.1M total
Completed
Auctions

Streamlined Auction Workflow

Create auctions, assign lots, run live sales with real-time bidding, and import results. Generate PDF catalogs and track everything in one place.

  • Drag-and-drop lot assignment & reordering
  • Real-time live auction with instant bid recording
  • Collections tracking - mark items collected or pending
  • PDF catalog generation
  • Import sales from Auction Mobility
  • Automatic buyer matching
Payments

Buyer Portal & Multi-Payment

Give buyers a self-service portal to view invoices and pay online via Paystack, Yoco cards, or SnapScan QR codes.

  • Secure token-based buyer portal
  • Paystack online payments (cards, EFT, mobile)
  • Yoco card payments with auto-reconciliation
  • SnapScan QR code payments
  • Automatic invoice generation
  • Commission calculations built in
Payment Options
Accept payments the way your buyers prefer
NEW
Pay
Paystack
Online
Yoco
Yoco
Cards
SnapScan
SnapScan
QR
Invoice #2024-0145Paid
Total AmountR24,500
SMS Sent
Hi John! Your invoice #2024-0145 for R24,500 is ready. View and pay online: portal.auction...
WhatsApp Reminder
Payment reminder: Your balance of R24,500 is 7 days overdue. Please contact us if you need assistance.
98%
Delivery Rate
Meta
WhatsApp API
Local
SA SMS Rates
Messaging

SMS & WhatsApp Messaging

Reach buyers instantly with SMS and WhatsApp messages. Clickatell for local SA SMS rates, plus Meta WhatsApp Cloud API for business-grade WhatsApp messaging.

  • Portal access links via SMS or WhatsApp
  • Meta WhatsApp Cloud API for business messaging
  • Clickatell SMS with local SA rates
  • Payment reminder notifications
  • Invoice ready alerts
  • Bulk messaging support
  • Delivery status tracking
XeroXero Integration
Professional

Full Xero Accounting Sync

Two-way sync with Xero. Invoices, contacts, and payments all flow automatically. No double entry needed.

  • Sync buyer invoices to Xero
  • Sync supplier bills for payouts
  • Payment reconciliation with audit trail
  • Contact sync - buyers and suppliers
  • Import existing Xero contacts
  • Payment method detection
ASS
Auto Sync
Xero
Invoices synced2,431
Payments matched1,856
Last sync2 min ago
Payment Reminder Schedule
3 days overdueFriendly reminder
7 days overduePayment overdue
14 days overdueSecond notice
21 days overdueUrgent reminder
30 days overdueFinal notice
Notifications
Professional

Automated Notifications & Bulk Email

Smart payment reminders, bulk email with invoice attachments, and queued delivery with real-time progress tracking. Choose email, SMS, or WhatsApp.

  • Bulk email with PDF invoice attachments
  • Queued delivery with real-time progress tracking
  • Configurable reminder schedule (3, 7, 14, 21, 30 days)
  • Choose channel: Email, SMS, or WhatsApp
  • Rate-limited sending to ensure deliverability
  • Prevents duplicate reminders within 24 hours
  • Cron-scheduled daily execution
Suppliers

Supplier Management & Payouts

Track consignments, calculate commissions, and pay suppliers efficiently. Generate statements and reconcile accounts with ease.

  • Full supplier database with contact details
  • Automatic commission calculations
  • Generate supplier statements (PDF)
  • Per-auction statement downloads
  • Track items per supplier across auctions
  • Bulk payout processing with Xero bill sync
  • Payment history and reconciliation
Estate of J. Smith
45 items - R156,200
Pending
Antique Traders CC
23 items - R89,500
Paid
Cape Collectibles
67 items - R234,100
Reconciled
R2.4M
Total Sales
R380K
Commission
Monthly Sales Trend
156
Lots Sold
89%
Sell Rate
42
Buyers
Reports

Reports & Analytics

Get insights into your auction performance. Track sales trends, buyer activity, and financial summaries all in one place.

  • Real-time dashboard with key metrics
  • Sales performance by auction
  • Top buyers and suppliers rankings
  • Commission and payout reports
  • Export to PDF and Excel
  • Custom date range filtering
Security

Team Roles & POPIA Compliance

Role-based access control with full audit trails. Built with South African POPIA compliance in mind.

  • Manager - full system access
  • Auction Manager - items, auctions, sales
  • Accounting - buyers, suppliers, reports
  • Full audit trail on all changes
  • Encrypted credential storage
  • Per-organization payment credentials
Manager
Full Access
Auction Manager
Items, Auctions, Sales
Accounting
Buyers, Suppliers, Reports

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in Action?

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